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Vanlife Assistant

Voice_Documents

📁 Voice Document Commands

Section titled “📁 Voice Document Commands”

The Document handler lets you search your Glovebox, check document expiry dates, and get a proactive alert about everything that’s expiring soon — all by voice.

Finding a Document

Section titled “Finding a Document”

Ask the assistant to find or show any document stored in your Glovebox.

Examples:

  • “Find my passport”
  • “Show me Vikki’s driving licence”
  • “Get the van insurance”
  • “Open the V5C”
  • “Find my breakdown cover”

The handler searches document titles, categories, tags, and owner names. If exactly one document matches, it opens immediately with: “I found your [Document]. Opening it now.”

Name normalisation

Section titled “Name normalisation”

A small set of common name phonetics are corrected automatically. For example:

  • “Vicky” and “Vickie” → matches documents owned by “Vikki”
  • “Daz” and “Darrens” → matches documents owned by “Darren”

Disambiguation: Multiple Matches

Section titled “Disambiguation: Multiple Matches”

If more than one document matches (e.g. you say “passport” but there are two passports — one for each person), the assistant asks for clarification:

“I found multiple matches. Did you mean the one for Darren or Vikki?”

The overlay keeps listening. Say a name, a category, or any other detail to narrow it down:

  • “Vikki”
  • “The one that’s expired”
  • “The UK one”

The handler refines the candidates and either opens the document if it’s now unambiguous, or asks again with the narrowed-down options.

Checking a Specific Document’s Expiry

Section titled “Checking a Specific Document’s Expiry”

Ask when a particular document expires or whether it’s still valid.

Examples:

  • “When does my passport expire?”
  • “Is my driving licence still valid?”
  • “When is the van insurance due?”
  • “Check the MOT expiry”
  • “When does my V5C need renewing?”

The assistant looks up the document, checks its expiry date, and tells you: how many days remain, the exact expiry date, and whether it’s already expired.

Listing All Expiring Documents

Section titled “Listing All Expiring Documents”

Get a proactive overview of everything that needs attention in the next 90 days.

Examples:

  • “What documents expire soon?”
  • “What do I need to renew?”
  • “List everything expiring”
  • “Any renewals coming up?”
  • “What’s due for renewal?”

The response covers two groups: documents that have already expired, and documents expiring within the next 90 days. The most urgent item is highlighted.

Example response:

“Attention: Your European Health Insurance Card has expired. Coming up, your passport expires in 43 days. You have 2 other documents due soon after.”

If everything is fine: “Everything looks good! You have no documents expiring in the next 3 months.”

Tips

Section titled “Tips”

“MOT” and “insurance” routing: These words are normally intercepted by the Van Specs handler. To force a glovebox lookup, include words like “expiry”, “expire”, “valid”, or “document” in your query — that signals you want the Glovebox version rather than a quick specs answer.

Document categories: The search checks document titles, categories, and tags. If a document isn’t being found, check what category and tags it was saved with in the Glovebox screen.

Owner-based search: If you store documents per traveller, using the person’s name is the fastest way to find their documents: “Find Darren’s driving licence” or “Show me Vikki’s passport”.

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